*This is a 3-month contract role*
This position is necessary to process product, supply and service procurement requests for central Hospitals, Ancillary Sites, Neighborhood Care centers, Physician Group, Home Care, Hospice and all corporate entities in accordance with professional standards and established procedures. This position is needed to ensure that all procurement requests accurately reflect clinical and cost accounting requirements, and to also ensure that the receipt of those requests meet customer expectations.
The Coordinator positions are each accountable for managing approximately $120M in annual purchase order volume, 200,000 purchase order lines, and support 220 ordering customers.
Expediting of product for patient care is the responsibility of this position. Customers include internal associates at all levels across the entire organization.
High school or GED
Years of experience: 5-10
RESPONSIBILITIES AND DUTIES
1. 40% Procurement Operations:
This positions serves as the central point of contact for ordering capital, minor equipment, supplies and services for the organization. Processes purchase orders pertaining to the procurement of supplies and services using PeopleSoft Financials.
Confirms, validates, expedites and modifies orders and works with Requestors and Suppliers to ensure orders are accurate and complete. Assists with the resolution of issues that impact the timely ordering of goods and services. Works with Accounts Payable and Suppliers for resolution of match exceptions in timely manner.
Works with Strategic Sourcing Contracting team for knowledge of contracted suppliers in order to Review, and make recommendations to, processes and electronic order requests.
Each Coordinator reviews and makes recommendations for approximately 17,500 requisition lines annually.
Review includes ensuring the request meets cost accounting, dollar threshold, and contract standardization requirements.
The team of Procurement Coordinators is responsible for sourcing for the assigned service lines for supplies, services, capital and project requests which represents combined annual expenses of $945M.
This work is necessary to meet clinical, non-clinical supply and service expense requests that are delivered on-time, to the correct location and at the lowest price to prevent service failures that could impact patient care.
There are over 2,000 delivery location codes for which the Procurement Coordinators support.
This requires a basic understanding of clinical process and terminology for the areas served as well as cost accounting knowledge.
This position identifies and requests supplier items in an electronic format to be assigned a PeopleSoft identification number for ease of ordering for customers.
2. 25% Customer Service & Quality:
This position is required to provide superior customer service that aligns with the company's Service and Quality standards by practicing preventative safeguarding for each and every order.
This is completed through hourly, daily and weekly monitoring of procurement reports and queries in the PeopleSoft Financial system.
Daily updating and approval of data such as supplier contact information, supplier and manufacturer part numbers, unit of measure/purchase and pricing is necessary to ensure these standards are met.
There are over 10,000 active suppliers and almost 90,000 items the Coordinators update and approve as previously described.
This position's role is to ensure the result is serving departments requests with compassion and respect and, whenever possible, honors their choices and strives to deliver services that set community standards such as supporting minority businesses.